Data protection

A. General provisions
B. Special provisions for the website

A. General provisions

A1. Subject of this privacy policy

We are pleased about your interest in our website and our offers on our website.
The protection of your personal data (hereinafter referred to as “data”) is a major and very important concern for us.
Below we would like to inform you in detail what data is collected when you download one of our apps, visit our website and use our offers there and how we process or use it in the following, as well as what accompanying technical protective measures we take and organizational aspects.

A2. Responsible body/service provider

The responsible body within the meaning of the Federal Data Protection Act (BDSG) and the European General Data Protection Regulation (GDPR) and at the same time the service provider (TMG) is POLLION GmbH, Christburger Str. 23, 10405 Berlin, Germany (hereinafter Pollion), see also our legal notice:
Please direct any questions or comments about this privacy policy, the use of your data or data protection in general to the following email address:

A3. Data protection officer

POLLION GmbH’s data protection officer in accordance with BDSG and GDPR is:
Rechtsanwältin Andrea Schweizer
Kanzlei Prof. Schweizer Rechtsanwaltsgesellschaft mbH
Schneckenburgerstraße 22
81675 München
Tel.: +49-89-92808525

A4. Your rights

You will receive information about your personal data stored by Pollion free of charge at any time without giving reasons (Art. 15 GDPR).
You can have your data collected by Pollion blocked (Art. 18 GDPR), corrected (Art. 16 GDPR) or deleted (Art. 17 GDPR) at any time. In addition, you have the right to object to the processing (if the processing is based on Art. 6 Paragraph 1 Letter f) GDPR – Art. 21 GDPR), to revoke your consent (if the processing is based on Art. 6 paragraph 1 letter a) GDPR) and the right to transfer your data (Article 20 GDPR).
You can also revoke your consent to data collection and use given to Pollion at any time without giving reasons.
You have the right to complain to the supervisory authority.

A5. Your communication with us

a) Mail, telephone and fax

You can always reach us about your concerns non-electronically by sending us a letter by post, calling us or sending a fax. You can find our current contact details in our legal notice. We store correspondence for 2 years from the end of the year or longer if there are statutory, commercial, tax or social security retention requirements.

b) Individual emails

If you contact us by email, we will try to answer your request promptly. We keep the relevant email correspondence for 5 years from the end of the year (or longer if there are statutory, commercial, tax or social security retention requirements) so that we can use it for future queries from you.
As email clients for individual emails, we use Gmail and other services from G Suite from Google, Inc., based in the United States (Art. 6 Paragraph 1 Letter f) GDPR) to communicate with you communicate. For this purpose, your data will be passed on to Google. Google ensures the security of your data in different ways. You can find out more about this here. Standard contractual clauses (Article 46 paragraph 2 letter c) GDPR) and the addition to data processing were concluded with Google. If your email provider uses the Transport Layer Security (TLS) security protocol, your emails are transmitted between your provider and Gmail encrypted using TLS by default.

c) Communication via social networks

We maintain company presences on various social networks to make it easier for you to communicate with us. Communication via a social network is subject to the terms of use of the respective provider. If you contact us via a social network, we will assume that you agree to the terms of use of the respective social network. Since we have no influence on compliance with data protection on social networks, we will not ask you for your personal data such as your name, email address or postal address via a social network. We also ask you not to send us such data unsolicited. We do not store correspondence data externally outside of the respective social network.

B. Special provisions for the website

B1. Hosting and data encryption

We host our website at Domainfactory. The provider is DomainFactory GmbH, c/o WeWork, Neuturmstraße 5, 80331 Munich, Germany. When you visit our website, Domainfactory collects various log files including your IP addresses. Details can be found in Domainfactory’s data protection declaration:

The use of Domainfactory is based on Art. 6 Para. 1 lit. f GDPR. We have a legitimate interest in ensuring that our website is presented as reliably as possible. If appropriate consent has been requested, processing is carried out exclusively on the basis of Art. 6 Para. 1 lit . B. Device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

Order data processing

We have concluded a contract for order processing (AV contract) with the above-mentioned provider. This is a contract required by data protection law, which ensures that we only process the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

B2. Collection and use of your data

The scope and type of collection of your data differs depending on whether you visit our website only to access information or use other services:

a) Informational use

For the purely informational use of our website, it is generally not necessary for you to provide personal data. In this case, we only collect and use the data that your internet browser automatically sends to us, such as:

  • date and time of access to one of our websites,
  • your device type,
  • your browser type,
  • the browser settings,
  • the operating system used,
  • the last page you visited,
  • the amount of data transferred and the access status (file transferred, file not found, etc.) as well
  • your IP address (anonymized only).

We collect and use this data exclusively in non-personal form during an informational visit.
This is done in order to enable the use of the Internet pages you have accessed, for statistical purposes and to improve our Internet offering (Art. 6 Paragraph 1 Letter f) GDPR). We only store the IP address anonymously as part of Matamo (see below); no personal evaluation takes place.
All of our websites use the Transport Layer Security (TLS) encryption protocol, also known as Secure Sockets Layer (SSL). TLS enables encrypted transmission of data between our web server and your web browser. You can recognize the use of TLS by the use of https (instead of http) in the address bar of your browser. Depending on the browser type, additional information about the security of the website and the certificate we use is usually displayed graphically in the address bar (e.g. marking with a security lock symbol).
You can also check the authenticity and validity of the certificate from the institution issuing the TLS certificate.

B3. Use of cookies

The website uses so-called “cookies”. Cookies are small text files that are stored on your device either temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.
Some cookies are necessary to make the website available to you at all (Art. 6 Paragraph 1 Letter f) GDPR ). These include session cookies, a cookie to handle browser communication via HTTPS and a cookie to store your other cookie preferences. Additional cookies are set for personalization and for statistical and marketing purposes (Art. 6 Paragraph 1 Letter f) GDPR).
For this purpose we use cookiebot, a service provided by usercentrics GmbH, Sendlinger Str. 7, 80331 Munich, Germany . cookiebot sets a corresponding cookie on our behalf as described above and stores your anonymized IP address and the cookie preference you expressed on its own servers so that this information can be used for your next visit to our website and so that we can meet our legal obligations of verifiability can comply. We currently have the following data stored about you:

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B4. Data collection through the use of Matamo

This website uses the web analysis service Matomo, an open source software for the statistical evaluation of visitor access. The data collected is used in anonymized form to analyze usage behavior in order to improve the use of the website of the Berlin House of Representatives.
For this purpose, anonymized usage profiles can also be created and evaluated. The IP addresses are only recorded in anonymized form. Cookies are stored on your computer for the evaluation. The information generated by cookies about your use of the website is processed on our servers. You can prevent or restrict the transmission of cookies through the appropriate settings in your browser (see above).
By using this website, you agree to the processing of the data collected as described above.
If you do not agree to the storage and evaluation of the data from your visit to the website, you can object to the storage and use at any time with a click of the mouse by ticking the following box and thus activating the opt-out cookie:

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

The data protection measures are always subject to technical innovations. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by viewing our data protection declaration.